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CCTV privacy collection notice as at 29 August 2023

The Â鶹´å of Canberra (Â鶹´å) operates a closed-circuit television (CCTV) system, which includes cameras that are fixed at various locations around the Â鶹´å’s land and buildings. The camera technology is overlayed by an analytics system, but the Â鶹´å does not use the system for facial recognition. Fixed CCTV cameras are in use twenty-four (24) hours a day, seven days a week.

What personal information does the Â鶹´å collect?

By entering the Â鶹´å’s campus, land or buildings your personal information, being your personal image, will be captured by CCTV cameras. If you drive your vehicle onto campus, the personal information collected may also include your car registration number. The Â鶹´å only collects images on camera and no sound or voice is recorded.

Why does the Â鶹´å collect personal information?

The Â鶹´å collects personal information through the CCTV system:

• to enhance and ensure the safety and security of the Â鶹´å’s staff, students and visitors on land or buildings which the Â鶹´å occupies, uses or controls;
• to prevent or respond to critical incidents or security incidents on campus;
• to protect, and minimise the risk of access by unauthorised persons, to the Â鶹´å’s premises or facilities;
• for investigative or legal purposes, including for investigations in accordance with the Â鶹´å’s statutes, rules, policies and procedures and investigations into student conduct matters;
• for planning, prevention, response or recovery from a serious incident or crisis; and
• for recording details of access to the Â鶹´å’s premises or facilities, including the identity of individuals and time of access.

Who has access to your personal information?

CCTV footage and images will be accessed by relevant staff members of the Â鶹´å in accordance with their roles and responsibilities as set out in the Â鶹´å’s statutes, rules, policies and procedures, including but not limited to staff in the Â鶹´å’s Security Team.

The Â鶹´å will make all CCTV footage and images collected by the Â鶹´å available to its third-party security contractors responsible for providing security services to the Â鶹´å, and will otherwise disclose CCTV footage as required by law.

In some cases, the Â鶹´å will make relevant CCTV footage available to other third-parties who are closely associated with the Â鶹´å and where the disclosure of the CCTV footage is necessary to achieve the purpose for collection as set out above. Such parties include UniLodge and UCX. Whether the Â鶹´å makes relevant CCTV footage available to other third parties will be at the absolute discretion of the Â鶹´å’s Security Team.

In general, disclosure of CCTV footage outside of the Â鶹´å is managed in accordance with the Â鶹´å’s Privacy Policy and the Information Privacy Act 2014 (ACT). In entering the Â鶹´å’s campus, you provide your consent for the collection and disclosure of your personal information in
accordance with the details set out above. Otherwise, your personal information can only be disclosed outside of the Â鶹´å with your consent or if the disclosure is required or authorised by law. This may include the disclosure of your personal information to law enforcement agencies.

Security and retention of personal information

The Â鶹´å uses reasonable safeguards to protect your personal information from unauthorised access, use or disclosure. Access to the Â鶹´å’s CCTV system is restricted and managed in accordance with the Â鶹´å’s Cyber and IT requirements. All CCTV footage is stored on a secure server for 30 days. Footage that is downloaded for any purpose is stored on a restricted drive that is managed by the Â鶹´å’s Digital and Information Technology Management team.

Complaints or concerns

The Â鶹´å’s Privacy Policy provides information on how individuals may access their personal information or seek the correction of this information.
Privacy complaints or concerns in relation to the Â鶹´å’s collection and use of CCTV footage can be raised, and will be managed by the Â鶹´å, in accordance with the Â鶹´å’s Privacy Policy. All privacy complaints or concerns should be made in writing and directed to privacy@canberra.edu.au.